Joblogic Blog

Learn how to build an audit-ready compliance system for field service and FM contracts. See what HSE inspectors and auditors ask to see, the five steps to build it, how to automate compliance tracking, and how audit readiness changes as your team and contract volume grow, with UK regulation tables.

Anyone who has sat in a motorway jam with no accident in sight knows how one small moment can stop everything behind it. Business works the same way. A quote or contract that is slightly wrong sends a shockwave through scheduling, parts, delivery and billing. Here is why getting it right at the start matters.

UK Hard FM contractors operate inside seven overlapping regulatory regimes. Gas Safe, F-Gas, the Building Safety Act, SFG20, Legionella, asbestos, fire safety. Job-led software treats compliance as a reporting layer bolted on after the work is done. In this essay, Joblogic CPO Subhayu Ghosh explains why that architecture fails under audit, and what woven compliance looks like when it is built into the foundation instead.

Build UK publishes Common Assessment Standard version 6 on 1 November 2026. Three competence questions move from Building Safety to Quality, and scaffolding and temporary works suppliers skip Building Safety unless they do building work. Here is what it means for electrical, HVAC, plumbing and heating subcontractors.

In an illustrative example with 40 quotes won, 60 lost and 25 still open, the win rate is 40%, not 32%. Leave open quotes out, fix a decision window and split by job type. See the formula, what published benchmarks do and don’t show, and six practices to win more of the work you quote for.

A 15-minute fix still means a van, a 20-mile round trip and admin time. On an illustrative £48 visit, billing the time on site alone would take £192 an hour to break even. See the formula, urban and rural worked examples, what UK trades publish, and what the ASA allows you to advertise.

A job is logged at 07:45 on a Friday against a four-hour urgent target, and the clock is already running. This guide gives you service level agreement examples for field service and FM contracts: priority tables, minimum performance thresholds, breach consequences, and sample contract wording you can adapt.

A customer on oil or LPG asks about the £9,000 heat pump grant, and you need the quote right before you visit. This guide covers the 2026 Boiler Upgrade Scheme changes, which properties and systems qualify, how the Ofgem voucher process runs, and the timing rules that decide whether you get paid.

# What is PPM maintenance and how does planned preventative maintenance work? PPM maintenance means your engineers service, inspect, and repair assets on a calendar agreed in advance. They find wear on a routine visit, before it turns into a breakdown. PPM stands for planned preventative maintenance. It runs in three steps: record each asset in a register, set its tasks and interval [...]

Any vendor can make their product look good for 45 minutes. So we wrote the questions vendors hope you skip, and a way to score every answer so you can compare vendors on equal terms. This is why we built our buyer’s guide the way we did, and how to choose field service software in the UK without relying on the demo.

Several small air conditioning units can add up to one TM44 inspection. If the units you control pass 12kW combined, an accredited assessor must inspect them every five years, and a missing report carries a £300 penalty. See who is responsible, what the report covers and how to check yours is valid.

Few FM compliance duties have intervals set in law: LOLER examinations, F-gas leak checks and landlord gas safety checks. Most other intervals come from guidance and standards, and you need to show an inspector why yours suit each site. See who holds each duty and what records prove it.