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Automate expense admin by scanning invoices, receipts, and bills on mobile.
by Joblogic MarketplaceThe Expense Scanner app ensures the accuracy of all the relevant data extracted from receipts and invoices through your mobile device. Our state-of-the-art image recognition technology guarantees that you can scan your receipts, bills, and invoices with your camera, speeding up the time it takes to input expenses. This centralised approach to expense management not only ensures policy compliance but also provides a straightforward system for your service teams to get expenses paid swiftly and your finance departments to manage and report through.
Key Benefits Include:
Use your mobile device’s camera to scan receipts, invoices, and bills.
Automatically extract key expense details — description, cost, quantity, tax rate, and date.
Log expenses directly against specific jobs.
Record general business expenses not tied to a job.
Pre-fills mandatory fields like description, cost (excl. VAT), quantity, and date incurred.
Concatenates multiple line items into one description and totals costs automatically.
Make changes to scanned data before saving.
Adjust quantities, tax rates, and descriptions as needed.
Select from predefined job or non-job expense tax rates for compliance.
Add multiple invoice images to one expense entry.
Remove individual files or clear all with one click.
Dedicated “Create Expense” and “Scan Receipt” buttons for quick access.
Mobile-friendly design for engineers and service teams in the field.
Auto-sets quantity to 1 if no quantity column is found on the invoice.
Defaults to the current date if no invoice date is detected.
Saves scanned expenses into Joblogic instantly for finance team processing.
Ensures accurate, compliant expense tracking for faster reimbursement.
To read our handy guide, click here. Alternatively, watch our video guide here.
Automation and workflow optimisation
Service delivery team
The Expense Scanner is a Joblogic feature that allows you to capture, process, and store expense receipts digitally. You can scan or upload receipts, automatically extract key data, and link expenses directly to jobs, projects, or cost centres.
Engineers and field staff who incur expenses on-site.
Finance and admin teams processing staff expenses.
Businesses looking to reduce manual expense entry and improve accuracy.
Travel costs, fuel, meals, parking, tolls, accommodation, or any other reimbursable business expenses.
Yes. Expenses can be routed through an approval workflow so managers can review and approve them before payment.