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CAFM | Computer Aided Facilities Management

Manage your property portfolio, assets, and maintenance operations in a single cloud-based CAFM system.

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Often, property managers find it difficult to stay in control of their internal maintenance operations. Getting the right visibility of asset registers, compliance, repair issues and planned maintenance activities, can be challenging. Joblogic gives property managers a holistic view of their estate with all assets and jobs stored within a central user-friendly, cloud-based system. It can be accessed anytime from any device.

Asset Management

Joblogic holds a full asset register for each building in your estate. You can carry out asset surveys using our mobile app and QR code each item of equipment. This ensures the most accurate asset list possible. The condition of asset reports and a full history of both planned and reactive maintenance are available at the click of a button.

You can create planned maintenance schedules using imported SFG20 data (if required) to dispatch to contractors or your employed engineers.

Connect Your Contractors

Joblogic has a powerful sub-contractor portal enabling you to deploy jobs to your contractors. You can filter contractors by trade, qualification and region, to make sure you get the right people for the job. Jobs can be sent with an associated purchase order so you can track the cost of maintenance. Contractors can update the portal in the field, and give you real-time updates. They can also invoice via the system and attach documents such as compliance forms and photos.

Reporting

Joblogic has powerful reporting options. Whether it is a visually stunning dashboard or raw data which needs importing to a third party system, we can help you. Reports include asset condition, job costing and site-by-site expenditure. Joblogic also has a full F-Gas module developed in partnership with Refcom. If you have any equipment that uses refrigerant gas, we have a fully compliant log book for each site.

Features

SFG 20

Combine the power of Joblogic’s Planned Maintenance Software with SFG20.

SFG 20 import
SFG 20 on Joblogic mobile
Compliance & customer reporting

F-Gas Compliance

Full tracking of refrigerant gas use, gas bottles and customer reporting.

FGAS on Joblogic mobile
Customer reporting
Bottle tracking

Mobile Forms

Bespoke workflows and forms for mobile including certificates, job sheets and risk assessments.

Industry standard forms
Health & safety compliance
Bespoke forms

Planned Preventative Maintenance

Plan complex maintenance schedules for each site to asset level.

Asset registers
Create PPM schedules
Task driven maintenance
Bill & renew contracts

Mobile engineer App

Offline App for iOS and Android connecting your back office and mobile workforce in real time.

Deploy jobs to engineers
Use Joblogic mobile in the field
Industry Compliant

Asset Management

Survey, record and maintain equipment at multiple customer sites.

Asset surveys
Site asset register
Maintenance planning
QR code tagging

Reporting & Dashboard

Stay in control of your business via powerful reporting and data visualisation.

Management reporting
Customer reporting
Data visualisation

Job Costing

Automatic job costing with profit and loss reports for every job.

Automated job costing
Powerful reporting

Job Tracking

Track the status and progress of new jobs through to completion.

Quick job logging
Job searches & editing
Reporting

Scheduling

Schedule field engineers in a busy maintenance environment.

Drag & drop scheduler
Visual status updates
Live GPS tracking

Invoicing

Speed up invoicing and improve cash flow.

Job by job invoicing
Batch invoicing
Consolidated invoicing
Frequent billing

Quoting

Track enquiries to quotations and upgrade to jobs in a click of a button.

Track new enquiries & quotes
Turn quotes into live jobs

Account Integration

Integrate Joblogic with your accounts system to avoid double entry of data.

Sage
Xero
QuickBooks
KashFlow
FreeAgent

Customer Portal

Give your customers real-time notifications & alerts.

View dashboards & reports
Real time status updates
View quotes & invoices

Mobile engineer Tracking

See your engineers locations at all times on a map, and check historical journeys.

Live GPS tracking
Historical tracking

Purchase Order

Raise orders for materials or subcontractors and match supplier invoices.

Replenish Stock Locations
Raise orders for individual jobs
Invoice matching

Stock Control*

Monitor and replenish stock in multiple locations including van stock.

Warehouse stock
Van stock
Replenish stock

Schedule of Rates

Pricing jobs via a schedule of rates for housing and council contracts.

Import your existing SOR libraries
Add SORs to jobs

Boiler Servicing

Manage the annual servicing of appliances at multiple customer properties.

Service dates that auto-renew
Mobile app for boiler servicing
No access reminder

Parts Arena Integration

Combine the power of Joblogic with PartsArena Pro.

Access to thousands of boiler manuals via Joblogic
Integration for purchasing

Risk Assessment

Electronic forms to replace Health & Safety paperwork

Health & safety workflow
Mandatory risk assessment
Vehicle checklists

Customer Notifications

An automated messaging system to keep your customers updated in real time.

View Notifications & Alerts
Real time status updates
View quotes & invoices

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JobLogic

Tracer Management Systems Limited
(Trading as Joblogic)

117 - 119 Zellig, The Custard Factory
Gibb Street, Birmingham, B9 4AA

Company reg: 03611671
UK Vat reg: 158 2527 95

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