The story in brief

TRS Cooling Limited is an Oxfordshire-based HVAC and refrigeration specialist established in 2015, known for its technical expertise in installation, service maintenance and repairs. The business works across a broad range of projects from single split installations to large VRV systems while supporting compliance-focused clients.

As the business grew, TRS Cooling recognised the need for stronger operational control and better visibility across planned and reactive work. Manual systems made it harder to maintain oversight of scheduled maintenance and compliance requirements.

To strengthen workflows and support smarter planning, TRS Cooling turned to Joblogic’s HVAC software to centralise job data and create a more efficient, scalable way of working across the business.

Their Challenge

TRS Cooling needed a system that could properly support HVAC compliance, asset tracking and planned maintenance after experiencing limitations with previous software.

How Joblogic helped

Joblogic provided TRS Cooling with a centralised platform for F-Gas compliance, asset management and job scheduling, giving both office and field teams clearer visibility and control.

The outcome

With Joblogic in place, TRS Cooling now manages compliance with confidence, improves planned maintenance delivery and maintains accurate asset and F-Gas records across all jobs.

Why TRS Cooling chose Joblogic

Modernise their outdated system

Modernise their outdated system with real-time job tracking.

Automate

Automate invoicing and customer communication.

Reduce the administrative workload

Reduce the administrative workload and free up resources for core service delivery.

The decision was driven by the desire

The decision was driven by the desire to improve efficiency, cut costs, and better manage the increasing volume of jobs as the business expanded.

Challenge & Opportunity

Challenge

TRS Cooling’s previous systems lacked the structure and compliance support required for HVAC operations.

Limited support for F-Gas and regulatory compliance

Poor visibility of assets across sites

Difficulty managing planned versus reactive work

Inefficient scheduling processes

Disconnected workflows bnetween engineers and the office staffs

Opportunity

TRS Cooling needed a field service management solution designed specifically for HVAC compliance and asset-led maintenance.

Centraslise F-Gas and compliance tracking

Improve asset visibility and data accuracy

Simplify planned maintenance scheduling

Provide real-time job and engineer visibility

Support businaess growth with a scalable system

The Joblogic features TRS Cooling uses most

Asset Management

The Asset Management functionality has been a crucial part of Kershaw’s everyday tasks. Details of every asset can be recorded by engineers on-site which can then be sent to the back office and added to a fully-fledged asset register. With this, management can keep track of their important equipment which also helps to reduce the time-consuming strain of admin tasks.

F-Gas Tracking

The F-Gas Tracking module has been considered a primary selling point by Director Tristan Spence. Thanks to our partnership with Refcom, Joblogic has removed the burden of compliance administration to aid TRS Cooling's field engineers, managers and customers alike.

Job Scheduling

Planned Maintenance schedules have also been greatly enhanced by Joblogic's HVAC Software. It has allowed for maintenance schedules to be created very easily with a user-friendly drag and drop planner, which has the added capability to drill right down to the equipment task level. This feature has enabled managers to keep on track with both planned and reactive maintenance services tasks.

The project timeline

An overview of the four essential phases guiding the project from initial discovery to final delivery.

STEP

Discovery & Validation of Business Needs

Conducted in-depth workshops with key stakeholders to understand challenges, map current workflows, and validate the most critical needs for change.

STEP

Solution Design & MVP Definition

Outlined the core MVP features—intelligent scheduling, mobile engineer app, invoicing, and reporting—aligned to business priorities.

STEP

Pilot Testing & Feedback

Launched a pilot with selected engineers to validate usability, collect feedback, and refine the system before wider deployment.

STEP

Full Implementation & Training

Rolled out Joblogic across departments with structured onboarding and tailored training for engineers, administrators, and managers.

STEP

Optimization & Improvement

Introduced advanced reporting and a customer portal while providing ongoing support and enhancements to drive long-term value.

Our Approach

A structured process that ensured the right solution, smooth adoption, and long-term impact for the client.

Plan & Design

Review processes and align technology to client needs

Implement & Adopt

Pilot, train, and roll out across the organization

Support & Improve

Ongoing updates, feedback, and long-term growth

OUTCOME & IMPACT

What Joblogic has done for TRS Cooling

Joblogic has helped to give TRS Cooling a far more asset-driven approach, placing equipment history, service schedules and compliance records at the centre of daily operations. This improved visibility allows the team to manage planned maintenance more proactively and make better informed decisions across contracts.

In addition, enhanced F-Gas tracking capabilities mean the business can easily monitor refrigerant usage, maintain accurate records and adhere to all industry compliance regulations. With clearer oversight and streamlined processes, TRS Cooling has strengthened both operational control and long-term service reliability.

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Our platform is designed to help businesses simplify complex operations, reduce wasted time, and empower teams with the right tools. Here’s what you can achieve with Joblogic:

Eliminate inefficiencies and manual processes with one powerful platform.
Improve customer experience through faster response times and smarter scheduling.
Boost engineer productivity with real-time job tracking and mobile tools.
Gain complete visibility and control over your operations, anytime, anywhere.
Scale confidently as your business grows, with Joblogic’s flexible solutions.
Partner with a trusted team supporting field service companies worldwide.

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How TRS Cooling gained control of HVAC compliance and planned maintenance

The story in brief

Why TRS Cooling chose Joblogic

Challenge & Opportunity

“The Refcom module was a major deciding factor in our move to Joblogic. We are now far more organised and proactive with our PPMs, have confidence in our asset tracking and F-Gas compliance and tracking.”

Tristan Spence