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Equipment Hire
Streamline your equipment hire workflows to improve operational productivity.
by Joblogic Marketplace
The Joblogic Equipment Hire Module allows you to improve the management of every part of your equipment rental processes. Contract creation, invoice generation, preparation logistics, delivery, collection and inspection can all be handled in one system, allowing you to ensure documentation is centralised and workflows are seamless. By using the Hire Module you’ll be able to create an organised, accurate and efficient rental operation with improved productivity.
Key Benefits
- Centralised Documentation: Keep contracts and invoices in one place to make it easier to manage and monitor your transactions.
- Comprehensive Reporting: Generate detailed reports on equipment usage, rental periods, and inventory status, helping you make data-driven decisions to improve the performance of your equipment hire business.
- Increased Efficiency: Simplify your key workflows like equipment preparation, delivery, collection, and inspection, saving time and effort.
- Improved Accuracy: Provides robust tracking for hire rates, extras, and equipment status, reducing the risk of errors in your rental operations.
- Better Visibility: Get clear tracking of on-hire quantities and available inventory, allowing for improved planning and resource allocation.
01
Tenant-Level Control – Enable or disable the Hire Module at the tenant level for complete control over availability.
02
Role-Based Permissions – Define granular permissions for creating, editing, viewing, and deleting hire contracts, quotes, assets, and extras.
03
Configurable Libraries
- Hire Contract Types with billing frequency, units, invoice type, and nominal codes.
- Hire Extras for add-ons like delivery, insurance, or setup, with auto-add options.
- Hire Assets library for tracking availability, location, and hire status.
- Hire Rates in Equipment & Stock – Add default hire rates and billing periods to equipment and stock records, with real-time “On Hire” and “Available” quantity tracking.
04
Asset Hire Management – Mark assets as hireable, set hire status (For Hire, Reserved, On Hire, Inspect), and manage cross-hire arrangements.
05
Dedicated Hire Menu – Quick access to log hire quotes, view all quotes, create hire contracts, and manage all active contracts.
06
Hire Quotes – Create detailed hire quotes with customer/site details, contract type, billing info, tags, and assigned contract managers.
07
Hire Contract Creation – Upgrade quotes or create contracts from scratch with full details, billing setup, and linked contacts.
08
Item & Extras Assignment – Assign equipment and hire extras to quotes or contracts, set hire rates, VAT, start/end dates, and transportation requirements.
09
Partial Delivery & Collection – Manage dispatch and collection of items, including generating collection notes with special instructions.
10
Automated Billing – Apply invoice timing rules (First, Last, Every) for both equipment and extras.
11
Email Templates – Prebuilt hire contract and quote templates with merge fields for automated communications.
12
Customer Portal Integration – Customers can view hire quotes/contracts, approve/reject quotes, view equipment/extras, and access invoices.
13
Full Audit Trail – Complete change logs for transparency and compliance.
14
Reporting & Insights – Track hire usage by industry, company, user, and asset, including total contract value, items dispatched, and extras added.
Price available on Request
To read our handy guide, click here.
Version
1.0.0
Categories
Asset and Stock Management
Service Delivery
Contract Management
Recommended for
Contract Manager
Service Delivery Team
You May Also Like
The Joblogic Equipment Hire Module allows you to improve the management of every part of your equipment rental processes. Contract creation, invoice generation, preparation logistics, delivery, collection and inspection can all be handled in one system, allowing you to ensure documentation is centralised and workflows are seamless. By using the Hire Module you’ll be able to create an organised, accurate and efficient rental operation with improved productivity.
Key Benefits
- Centralised Documentation: Keep contracts and invoices in one place to make it easier to manage and monitor your transactions.
- Comprehensive Reporting: Generate detailed reports on equipment usage, rental periods, and inventory status, helping you make data-driven decisions to improve the performance of your equipment hire business.
- Increased Efficiency: Simplify your key workflows like equipment preparation, delivery, collection, and inspection, saving time and effort.
- Improved Accuracy: Provides robust tracking for hire rates, extras, and equipment status, reducing the risk of errors in your rental operations.
- Better Visibility: Get clear tracking of on-hire quantities and available inventory, allowing for improved planning and resource allocation.
01
Tenant-Level Control – Enable or disable the Hire Module at the tenant level for complete control over availability.
02
Role-Based Permissions – Define granular permissions for creating, editing, viewing, and deleting hire contracts, quotes, assets, and extras.
03
Configurable Libraries
- Hire Contract Types with billing frequency, units, invoice type, and nominal codes.
- Hire Extras for add-ons like delivery, insurance, or setup, with auto-add options.
- Hire Assets library for tracking availability, location, and hire status.
- Hire Rates in Equipment & Stock – Add default hire rates and billing periods to equipment and stock records, with real-time “On Hire” and “Available” quantity tracking.
04
Asset Hire Management – Mark assets as hireable, set hire status (For Hire, Reserved, On Hire, Inspect), and manage cross-hire arrangements.
05
Dedicated Hire Menu – Quick access to log hire quotes, view all quotes, create hire contracts, and manage all active contracts.
06
Hire Quotes – Create detailed hire quotes with customer/site details, contract type, billing info, tags, and assigned contract managers.
07
Hire Contract Creation – Upgrade quotes or create contracts from scratch with full details, billing setup, and linked contacts.
08
Item & Extras Assignment – Assign equipment and hire extras to quotes or contracts, set hire rates, VAT, start/end dates, and transportation requirements.
09
Partial Delivery & Collection – Manage dispatch and collection of items, including generating collection notes with special instructions.
10
Automated Billing – Apply invoice timing rules (First, Last, Every) for both equipment and extras.
11
Email Templates – Prebuilt hire contract and quote templates with merge fields for automated communications.
12
Customer Portal Integration – Customers can view hire quotes/contracts, approve/reject quotes, view equipment/extras, and access invoices.
13
Full Audit Trail – Complete change logs for transparency and compliance.
14
Reporting & Insights – Track hire usage by industry, company, user, and asset, including total contract value, items dispatched, and extras added.
Price available on Request
To read our handy guide, click here.
Version
1.0.0
Categories
Asset and Stock Management
Service Delivery
Contract Management
Recommended for
Contract Manager
Service Delivery Team
You May Also Like
What is the Equipment Hire module?
Who should use this feature?
What can I track with Equipment Hire?
How does Equipment Hire work in Joblogic?
Can I manage multiple hire items at once?
Does Equipment Hire integrate with stock and asset management?