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RAMS: What your business needs to stay compliant and win tenders
RAMS at a glance:
- Make risk assessments a must-do step, not just another form
- Win and keep contracts with ISO 45001-ready audit trails
- Cut incidents by helping engineers spot risks early
- Save hours with templates that actually get reuse
- Support ESG goals with digital, trackable, paper-free safety processes
Picture this...
It's 4:20pm on a Tuesday. A client asks for last month’s risk assessments after a near miss.
4:35pm - you find three versions in different places. No one is sure which is final.
5:00pm - the engineer flags a blocked fire exit. Work started before checks were logged. The client’s HSE rep is now asking who signed what.
5:20pm - procurement requests audit trails for a live tender. You have PDFs but no clear record of when checks were done.
6:00pm - the client replies. They cannot see a consistent process and want to pause new work while they review.
This is how paperwork turns into a relationship problem. Without a clear, enforced process, trust is the thing that slips.
Trust matters
Risk assessments sit at the centre of contracts, compliance, safety, and ESG. Buyers want proof you run safe jobs. Auditors want a clean record. Boards want to know risk is controlled.
UK businesses lost 33.7 million working days to work related illness and injury and faced £21.6 billion in total costs in the latest HSE release. The consequences are more than theoretical. In the same period there were 604,000 workers injured, and HSE prosecutions routinely result in significant fines, including multi million pound cases.
Many teams try to stretch custom forms to do this job. Forms capture data. They do not enforce the process. Work can start before checks. Versions scatter, and approvals are unclear when a client or auditor asks.
RAMS is built for this. It pulls in the right template for the job and site, ties the assessment to the workflow, prevents work starting until the review is complete, and leaves a clear trail of what was checked, who signed it, and when.
Can you answer yes to all three, today, for any live job?
- Do you have the latest risk assessment linked to the job and site, completed before work began?
- Can you show who signed it and when, with a clear version history?
- If a client or auditor asked now, could you share a clean PDF within minutes?
If any answer is no, you need RAMS.
What is RAMS?
RAMS makes the checks part of the job, not a separate form in a folder. In practice:
- Set up reusable templates for trades, clients, or job types
- Link each assessment to the job, site, and status so it lives in the workflow
- Use conditional logic to stop work until the risk review is complete
- Guide engineers on site with a simple mobile flow
- Score risks with a matrix that flags severity and next actions
- Record versions, approvals, and timestamps for a clear audit history
- Export an ISO 45001 friendly PDF for tenders, clients, and auditors
- Report on completion rates and outstanding reviews so nothing is missed
RAMS for your whole team
The benefit of RAMS is different for each team member:
The contract manager
You are pulling together a tender pack and procurement asks for proof of your risk process. RAMS gives you a single PDF per job with what was checked, who signed it, and when. You submit with confidence and avoid a week of clarifications.
The HSE lead
An audit lands next Tuesday. In RAMS you can see completion rates, what is outstanding, and any high-risk items to close. You walk in prepared instead of chasing evidence the night before.
The engineer
You arrive on site, open the job on your phone, and the right assessment is already there. You work through the checks, log a photo, and if something is high risk the job will not move until it is addressed. You start work safely without extra admin.
The service manager
You are responsible for several sites and a few subcontractors. RAMS ties assessments to jobs and statuses, so gaps surface early and get fixed before they turn into client issues. You keep control without living in spreadsheets.
The importance of safety cannot be overstated. RAMS does more than tidy up the admin around risk assessments. It makes the right steps unavoidable so the most important part of the job is upheld. People go home safe, clients see a consistent process, and your team works with confidence.
See it in action today
Clients and auditors want proof, not promises. RAMS gives you one place to show what was checked, who signed it, and when. If this is the gap you need to close, book a Joblogic demo to see first-hand how RAMS fits your setup and outline simple next steps.
Book a demo today!
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