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Cleaning Management Software

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Whether you provide cleaning services to the public or private sector, the challenges facing your industry are the same. Wave goodbye to complicated scheduling and unorganised invoices by introducing the simplest, yet effective system for cleaning businesses.

Job Tracking

From scheduling to deploying visits, Joblogic allows you to monitor and track the live progress of jobs in real time. Provide your customers with access to the integrated Customer Portal so they are kept up to date with the status of their visits. With constant interaction between your operatives and office staff, invoices can be generated and sent out instantly with pre-populated cost information taken directly from Joblogic Mobile.

Go Mobile

Enhance workforce efficiency by introducing an electronic job completion system for your operatives. With the ability to fulfil site visits, administer surveys and collect electronic signatures on the go, your engineers no longer need to make any unnecessary visits to and from the office or complete excessive amounts of paperwork. Complete with the function to location track your engineers, Joblogic Mobile can provide extra security for your staff, reassurance for your customers and the ability to assign reactive callouts more efficiently.

Plan schedules effectively

Whether cleaning visits are required daily, weekly, monthly or annually, Joblogic’s integrated planning module allows you to schedule future visits with ease. Once the visits are planned, resources and assets can be assigned to both the engineer and visit in the click of a button. As the planning system is completely flexible, it can be adapted to suit the individual needs for each of your clients.

Features

Job Tracking

Track the status and progress of new jobs through to completion.

Quick job logging
Job searches & editing
Reporting

Scheduling

Schedule field technicians in a busy maintenance environment.

Drag & drop scheduler
Visual status updates
Live GPS tracking

Mobile technician App

Offline App for iOS and Android connecting your back office and mobile workforce in real time.

Deploy jobs to technicians
Use Joblogic mobile in the field
Industry Compliant

Mobile Forms

Bespoke workflows and forms for mobile including certificates, job sheets and risk assessments.

Industry standard forms
Health & safety compliance
Bespoke forms

Invoicing

Speed up invoicing and improve cash flow.

Job by job invoicing
Batch invoicing
Consolidated invoicing
Frequent billing

Account Integration

Integrate Joblogic with your accounts system to avoid double entry of data.

Sage
Xero
QuickBooks
KashFlow
FreeAgent

Customer Portal

Give your customers real-time notifications & alerts.

View dashboards & reports
Real time status updates
View quotes & invoices

Reporting & Dashboard

Stay in control of your business via powerful reporting and data visualization.

Management reporting
Customer reporting
Data visualization

Quoting

Track inquiries to quotations and upgrade to jobs in a click of a button.

Track new inquiries & quotes
Turn quotes into live jobs

Asset Management

Survey, record and maintain equipment at multiple customer sites.

Asset surveys
Site asset register
Maintenance planning
QR code tagging

Planned Preventative Maintenance

Plan complex maintenance schedules for each site to asset level.

Asset registers
Create PPM schedules
Task driven maintenance
Bill & renew contracts

Mobile technician Tracking

See your technicians locations at all times on a map, and check historical journeys.

Live GPS tracking
Historical tracking

Job Costing

Automatic job costing with profit and loss reports for every job.

Automated job costing
Powerful reporting

Purchase Order

Raise orders for materials or subcontractors and match supplier invoices.

Replenish Stock Locations
Raise orders for individual jobs
Invoice matching

Stock Control*

Monitor and replenish stock in multiple locations including van stock.

Warehouse stock
Van stock
Replenish stock

Schedule of Rates

Pricing jobs via a schedule of rates for housing and council contracts.

Import your existing SOR libraries
Add SORs to jobs

Boiler Servicing

Manage the annual servicing of appliances at multiple customer properties.

Service dates that auto-renew
Mobile app for boiler servicing
No access reminder

F-Gas Compliance

Full tracking of refrigerant gas use, gas bottles and customer reporting.

FGAS on Joblogic mobile
Customer reporting
Bottle tracking

Parts Arena Integration

Combine the power of Joblogic with PartsArena Pro.

Access to thousands of boiler manuals via Joblogic
Integration for purchasing

SFG 20

Combine the power of Joblogic’s Planned Maintenance Software with SFG20.

SFG 20 import
SFG 20 on Joblogic mobile
Compliance & customer reporting

Risk Assessment

Electronic forms to replace Health & Safety paperwork

Health & safety workflow
Mandatory risk assessment
Vehicle checklists

Customer Notifications

An automated messaging system to keep your customers updated in real time.

View Notifications & Alerts
Real time status updates
View quotes & invoices

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Three things to look for in Cleaning Management Software

Does this software simplify my day to day work?

Software for cleaning companies can be an expensive acquisition when a business is small, and it’s understandable that cheaper alternatives are found – for example using a spreadsheet program like Excel to schedule work for operatives. There is no doubt that Excel is a powerful tool, and with a bit of work it’s possible to turn workbooks into schedules.

However, unlike Joblogic, Excel can’t work intuitively. Important job information is not as easily accessible, meaning that assigning work to your operatives can become time consuming and costly. As programs like Excel need to be manually updated by a member of your office staff, there is a risk of incorrect charges sent to your customers and less jobs being assigned to your engineers as schedules need to be printed off on a regular basis, wasting paper and time.

Joblogic solves these problems by having an easy to use scheduler that can help your office staff to properly organise your mobile workers in a way that is easy and most efficient for getting the job done. It allows you to plan work with ease and to your customer’s requirements with all changes being delivered to your operatives’ mobile devices in real-time.

Does this software allow your staff to update job statuses, inventory and customer signatures in real time?

In any fast-growing, small business, it is essential to have a fully integrated mobile application for engineers to send and receive updates to and from the office. This is especially important in the cleaning industry as visits are typically planned maintenance jobs with the occasional reactive callout, meaning that it is vital to have a streamlined process for getting the optimum number of visits completed per day. Having an application that is fully integrated allows the cleaning team to log in real-time their travelling hours, time spent on a job and monitor any stock that has been used.

As the operative can capture all this data and more - including customer signatures and industry standard forms from their mobile devices - the office staff are able to instantly retrieve all the relevant information to make invoicing of the job quicker and much simpler.

Joblogic’s suite of cleaning service software does all of this and more. Using the data uploaded from your operatives’ mobiles on site makes it possible to seamlessly generate invoices and bill your customers for work done immediately, without any hassle. Using the fully integrated customer portal, your clients can check in real time the progress of their jobs, without having to call the office.

Will this software grow with your business?

Whether your business is small and looking to grow or is simply looking to take on larger contracts, it is important to have a software system with complete flexibility to allow you to evolve.
As Joblogic is modular and scalable, your business can use as much or as little of the system to suit your company direction. This may mean that you start off with only a handful of office users, but you can effortlessly and quickly expand to total business usage without any limitations. Not only will the software be able to support your business growth, but our dedicated customer success team will help you out along the way with getting any important features introduced with little or no disruption to your day to day work.

You asked, we answered

Is it possible to see how Joblogic works prior to purchase?

To ensure you get the most out of the system, we are happy to arrange a demonstration of our software to show how Joblogic can help your business. Our experienced sales team have a wide range of industry knowledge so they will be able to provide tips and tricks to help you put Joblogic to the most practical use for your company.

Do you need training to be able to use Joblogic?

To allow you to “go live” with Joblogic as soon as possible, we do advise taking part in our training sessions to allow you to see the benefits of Joblogic to your business in next to no time.
Our specially trained aftersales team will be able to arrange a bespoke training plan at your earliest convenience to suit the needs of your business and ideal “go live” timeframes.

Do we need any expensive computer equipment to run Joblogic?

As Joblogic is completely cloud based, any device connected to the internet with a compatible web browser can access the system. To ensure that you don’t have to worry about any expensive equipment, like servers, we host and take care of your company data. Your engineers can also use their mobile phones to access Joblogic mobile, so PDAs or specialist devices are not required.