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Stock management software for the building maintenance industry.
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Building maintenance contractors typically hold stock in their warehouse and engineers’ vehicles. Some materials get ordered directly to jobs whilst other items that get used regularly are ordered into stock and distributed to jobs from there. Keeping track of inventory when each engineer’s van is effectively a stock location can be challenging. This makes it difficult to know exactly which items are in stock. Inaccurate data can lead to both over and under ordering of materials. It also causes inaccuracies with job costing as items used from the engineer’s van do not always get recorded as a cost to the business. Joblogic’s stock management software solves these problems.
Joblogic stock control software enables you to have a central stores/warehouse location. For larger companies with multiple branches, you can create as many locations as needed. Each location can store a list of records held in stock, and able to record the minimum hold quantity for each record. Stock can be easily transferred between locations to get the stock to where it needs to be. Each location is audited to keep track of stock movements.
Each of your fleet vehicles can also be created as a stock location with quantity and minimum holding quantity with min, max and reorder levels for van stock items. Stock items can be transferred between locations or used on a job. Using the Joblogic Mobile App, engineers can select used parts from their van and Joblogic will auto-deduct the items from stock, updating the records within your stock management software.
Each stock record displays the total amount in stock along with a minimum holding amount. It's easy to raise purchase orders to suppliers for items required in stock.
For those items in stock, it is quick and easy to consume those items on jobs either through the back office or through the engineer’s stock control app.
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Stock control software, or inventory management software, is a tool businesses use to track and manage their stock levels, sales, purchase orders, and deliveries. It helps companies streamline their inventory management process, reducing errors and ensuring accurate information.
Key benefits of using stock control software:
With Joblogic, you do not need to integrate your stock control software with the other systems in your technology stack. As Joblogic handles every aspect of a job's lifecycle, every data related to a job is already stored in the system. This means that your stock levels and inventory management will automatically update as your team marks off parts as used, and you'll be able to report on inventory use from the second a part is marked off.
When choosing stock control software for a field service business, you must consider features beyond essential inventory management. Here are some key functionalities to prioritise:
Your technicians will likely be on the move, so ensure the software has a robust mobile app or responsive web interface. This allows them to access stock levels, update job statuses, and manage parts used directly from the field.
Technicians should be able to update stock levels in real time as they use parts on jobs. This avoids discrepancies and ensures dispatchers have accurate data for future assignments.
Automatic low-stock alerts can prevent delays and frustrated customers. The software should ideally trigger purchase orders or suggest reorder points based on historical usage data.
If technicians encounter areas with limited internet access, consider software allowing offline stock adjustments with automatic synchronisation when back online.
Analyse inventory usage trends to optimise stock levels and identify potential waste. Look for software that provides insightful reports on the parts most frequently used, slowest-moving items, and overall inventory costs.
Yes, it can. You can set up inventories for every location you manage, including vehicles. This means you can keep track of stocks everywhere your team is and know precisely when parts are running low and more need to be ordered.
With mobile access to stock control software, your field team can identify what parts are in stock and available for use. If they know a job requires a specific part, they can check its availability before setting off and ensure that the job is completed the first time they are on-site, thus improving first-time fix rates.
