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Expense Scanner
Automate expense admin by scanning invoices, receipts and bills through your mobile device.
by Joblogic Marketplace
The Expense Scanner app ensures the accuracy of all the relevant data extracted from receipts and invoices through your mobile device. Our state-of-the-art image recognition technology guarantees that you can scan your receipts, bills, and invoices with your camera, speeding up the time it takes to input expenses. This centralised approach to expense management not only ensures policy compliance but also provides a straightforward system for your service teams to get expenses paid swiftly and your finance departments to manage and report through.
Key Benefits Include:
- Increased Efficiency: Our app lightens the administrative load on service teams by automating expense entry and reducing manual data entry, allowing them to focus on more strategic tasks.
- Improved Accuracy: Using state of the art to detect and extract expense data from images accurately minimises errors.
- Enhanced Compliance: Ensures that all expense data adheres to regulatory and contractual standards, reducing non-compliance risk.
- Better Communication: Our app fosters seamless communication between service teams and financial departments, enhancing collaboration and improving expense management.
- Empowering Scalability: The Expense Scanner app gives service teams the control to grow without the fear of additional administrative overhead. It supports the management of a larger number of expenses, enabling your team to scale up confidently and efficiently.
- Cost Reduction: Automates manual processes and improve data accuracy, leading to significant time and resource savings.
01
OCR-Powered Scanning
Use your mobile device’s camera to scan receipts, invoices, and bills.
Automatically extract key expense details — description, cost, quantity, tax rate, and date.
02
Supports Both Job & Non-Job Expenses
Log expenses directly against specific jobs.
Record general business expenses not tied to a job.
03
Instant Field Population
Pre-fills mandatory fields like description, cost (excl. VAT), quantity, and date incurred.
Concatenates multiple line items into one description and totals costs automatically.
04
Editable Data for Accuracy
Make changes to scanned data before saving.
Adjust quantities, tax rates, and descriptions as needed.
05
Tax Rate Integration
Select from predefined job or non-job expense tax rates for compliance.
06
Attachment Management
Add multiple invoice images to one expense entry.
Remove individual files or clear all with one click.
07
Simple, Guided Process
Dedicated “Create Expense” and “Scan Receipt” buttons for quick access.
Mobile-friendly design for engineers and service teams in the field.
08
Error Handling & Defaults
Auto-sets quantity to 1 if no quantity column is found on the invoice.
Defaults to the current date if no invoice date is detected.
09
Seamless Workflow Integration
Saves scanned expenses into Joblogic instantly for finance team processing.
Ensures accurate, compliant expense tracking for faster reimbursement.
Price available on Request
Monthly plan
To read our handy guide, click here. Alternatively, watch our video guide here.
The Expense Scanner app ensures the accuracy of all the relevant data extracted from receipts and invoices through your mobile device. Our state-of-the-art image recognition technology guarantees that you can scan your receipts, bills, and invoices with your camera, speeding up the time it takes to input expenses. This centralised approach to expense management not only ensures policy compliance but also provides a straightforward system for your service teams to get expenses paid swiftly and your finance departments to manage and report through.
Key Benefits Include:
- Increased Efficiency: Our app lightens the administrative load on service teams by automating expense entry and reducing manual data entry, allowing them to focus on more strategic tasks.
- Improved Accuracy: Using state of the art to detect and extract expense data from images accurately minimises errors.
- Enhanced Compliance: Ensures that all expense data adheres to regulatory and contractual standards, reducing non-compliance risk.
- Better Communication: Our app fosters seamless communication between service teams and financial departments, enhancing collaboration and improving expense management.
- Empowering Scalability: The Expense Scanner app gives service teams the control to grow without the fear of additional administrative overhead. It supports the management of a larger number of expenses, enabling your team to scale up confidently and efficiently.
- Cost Reduction: Automates manual processes and improve data accuracy, leading to significant time and resource savings.
01
OCR-Powered Scanning
Use your mobile device’s camera to scan receipts, invoices, and bills.
Automatically extract key expense details — description, cost, quantity, tax rate, and date.
02
Supports Both Job & Non-Job Expenses
Log expenses directly against specific jobs.
Record general business expenses not tied to a job.
03
Instant Field Population
Pre-fills mandatory fields like description, cost (excl. VAT), quantity, and date incurred.
Concatenates multiple line items into one description and totals costs automatically.
04
Editable Data for Accuracy
Make changes to scanned data before saving.
Adjust quantities, tax rates, and descriptions as needed.
05
Tax Rate Integration
Select from predefined job or non-job expense tax rates for compliance.
06
Attachment Management
Add multiple invoice images to one expense entry.
Remove individual files or clear all with one click.
07
Simple, Guided Process
Dedicated “Create Expense” and “Scan Receipt” buttons for quick access.
Mobile-friendly design for engineers and service teams in the field.
08
Error Handling & Defaults
Auto-sets quantity to 1 if no quantity column is found on the invoice.
Defaults to the current date if no invoice date is detected.
09
Seamless Workflow Integration
Saves scanned expenses into Joblogic instantly for finance team processing.
Ensures accurate, compliant expense tracking for faster reimbursement.
Price available on Request
Monthly plan
To read our handy guide, click here. Alternatively, watch our video guide here.